May 11, 2013, meeting of the RNCIC

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RNCIC meeting 10 :30 a.m. Saturday April 13, 2013

Regional National Cemetery Improvement Corporation

Post Office Box 4221

Fayetteville, Arkansas 72702

Meeting Agenda for 13 April 2013

Call to Order

Pledge of Allegiance

Invocation

Introduction of New Members & Guests

Minutes of the March 2013 Meeting

Treasurers Report

Publicity Report

Web Managers Report

Old Business

5K Run Milestone Update

Lots 9, 9A & 6 Motion  Results

Status of Goals for 2013

Other Old Business

New Business

Supplemental Grant from NW Arkansas Economic Development

Transfer of RNCIC land to Veterans Affairs

Other New Business

Cemetery fund-raising group meets at 10:30 a.m. Saturday, March 9, 2013

• RNCIC Agenda for Mar. 9‏

Actions

lornaRNCIC sterrett (lornasterrett@yahoo.com)

11:36 AM

To: Lorna Sterrett

REGIONAL NATIONAL CEMETERY IMPROVEMENT CORPORATION Post Office Box 4221 Fayetteville, AR 72702 AGENDA for 9 March 2013 Meeting 　 　 Call to Order Pledge of Allegiance Invocation Recognize New Members & Guests Minutes of January 2013 Meeting Treasurers Report Publicity Report Web Manager’s Report 　 　 OLD BUSINESS 5 KM Race - Timeline Update (See New Business) Annual Reports - Review of 2012 Reports Certification of 2012 Financial Audit The $100,000 from State of Arkansas Any Other Old Business?? 　 　 　 NEW BUSINESS Goal & Objectives for 2013 Membership - Need Volunteer Financial Posture - Chairman (Treasurer) Land Acquisition - Committee (to be appointed) 5 KM Race(On time/On Track) Assign Duties & Responsibilities 　 Marketing for 2013 - Monitor ‘Katya’s Blog’ for information 　 RNCIC Corporate Seal - Has anyone seen it? 　 Any Other New Business ?? 　 　 　 Motion to Adjourn

RNCIC members thank ARVEST for financial support

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RNCIC meeting begins at 10:30 a.m. Agenda and minutes of previous meeting below

REGIONAL NATIONAL CEMETERY IMPROVEMENT CORPORATION Post Office Box 4221 Fayetteville, AR  72702  Meeting at the American Legion Post 27, 1195 So. Curtis Ave., Fayetteville at 10:30 a.m. AGENDA for  9 February 2013 Call to Order Pledge of Allegiance  Invocation  Recognize New Members & Guests  Minutes of January 2013 Meeting  Treasurers Report  Publicity Report  Web Manager’s Report  OLD BUSINESS Fourth Annual 5 KM Race -  Timeline Update (Wes)    Annual Reports - (See Sheet)  Any Other Old Business??  NEW BUSINESS  Goals & Objectives for 2013  Membership  Financial Posture  Land Acquisition  Timeline for 2013 Veterans 5 KM Race (On time - On Track) Marketing for 2013   Any Other New Business ??  Motion to Adjourn  REGIONAL NATIONAL CEMETERY IMPROVEMENT  CORPORATION P.O. BOX 4221 FAYETTEVILLE, ARKANSAS  72702  Minutes from the JANUARY 12, 2013, Meeting  The meeting was called to order at 10:30 a.m. by President Ron Butler.  The Pledge of Allegiance was recited.  Harold offered the prayer. This meeting followed the presentation of a check for $3,000 to the RNCIC as a project award from the Northwest Arkansas Economic Development District.  The presentation took place at 10 a.m. on the most recently purchased lots 20 and 20A on the southwest corner of the Cemetery.  Board members present were:  Ron Butler, Merle Williams, Lorna Sterrett, Harold Crivello, Jake Lamkins, Aubrey Shepherd, and Wes Stites.  Board members absent:  Peggy McClain, Roger McClain, and Budd Saunders.  Other RNCIC members present – Jim Glover, Josh Sakon, and new life member, Gary Culp.  Visitors present - None.  Minutes of the December meeting were presented.  Wes made the motion to accept the minutes as written, it was seconded by Jim, and the vote was unanimous. The December 31, 2012,Financial Statement was presented with an ending balance of $6,352.51.  Jake made the motion to accept the financial statement as written, it was seconded by Aubrey, and the vote was unanimous.  The financial report from the Nov. 10, 2012, 5K Race was presented with a net profit of $9, 264.60 – the best so far.  PUBLICITY  Merle reported that he had contacted the three local TV stations and the newspaper regarding the project award presented this morning.  Merle attended the Fayetteville Rotary Club meeting in January, and will learn the amount of donations for the RNCIC in February.  Ron also spoke at the United Lutheran Church Men’s Club program in Bella Vista on Jan. 7.  WEB MASTER  Jake reported that in the past month there were 44 visits to the web site. OLD BUSINESS  5K RACE  Merle submitted a Thank You letter to the newspapers thanking the sponsors, donors, runners, and support volunteers who made the race a success. Wes reported that there were 130 runners signed up for the 2012 race not counting the ROTC group.  Ron presented a timeline for the 5th annual 5K Race to be held in Nov. 2013.  Wes will manage the timeline, and it will be discussed each month.  Wes will start by updating the race letter, sponsorship levels, and draft brochure for earlier distribution.  Jake made a motion to change the Sponsorship Levels to “Four Star **** - Three Star *** - Two Star ** - and One Star *”.  It was seconded by Harold, and the vote was unanimous.  Annual Reports from the President, Vice President, Secretary, Treasurer, Publicity, Web Master, and Special Projects (Race, etc.) will be due at the February meeting. NEW BUSINESS Ron presented the Goals & Objectives for 2013:  (1) Membership, (2) Improving financial posture, (3) Land acquisition.  Ron has submitted a letter to the owner of Lot #19, and read the response to the membership.  It remains a source of rental income for the owners, but they know that ultimately the property should be sold for Cemetery use.  The group discussed getting a written letter from the owners giving the RNCIC the first option to buy; and in the meantime we should pursue purchasing other properties to the north to expand our boundaries in that direction.  Ron will ask Peggy to prepare an updated RNCIC Property List.  Ron read a letter which he had received from Mrs. Alan Ames expressing interest in purchasing the RNCIC’s newly acquired property of Lots 20 & 20A.  It was agreed that Ron would send a reply stating that “The RNCIC Board of Directors is not interested in selling the property. Instead, it will be turned over to the Veterans Administration for National Cemetery expansion.”  Ron appointed three members – Gary Culp, Jim Glover, and Aubrey Shepherd – to conduct a year-end financial audit of the RNCIC treasurer’s records at the close of the February meeting.  Ron suggested that someone monitor a web site for non-profits, that being “KATYA’S Non-Profit Marketing Blog,” in an effort to develop marketing.  It was also reported by Ron that he has received correspondence from the IRS accepting the RNCIC as a PC (Public Charity).  The Annual Meeting was held with the election of members for the Board of Directors.  Jake presented an amended Nominating Report.  Merle made the motion to elect Jake Lamkins, Peggy McClain, Lorna Sterrett, and Wes Stites for a three year term at the end of  2015.  Jim Glover and Gary Culp were nominated to fill the terms of Virginia Middleton and Beverley Swaim both at the end of 2014.  The motion was seconded by Aubrey and the vote was unanimous. Ron installed the new members of the Board of Directors. Jake made the motion to elect the incumbents for the Officers for the 2013 Year.  They are: Ron Butler, President; Merle Williams, Vice President; Lorna Sterrett, Secretary, and Harold Crivello, Treasurer.  Aubrey seconded the motion and the vote was unanimous.  Jake read the installation for the Officers for 2013.  The meeting was adjourned at 11:55.  If members have any items to be discussed at next month’s meeting, please notify Ron Butler so they may be placed on the agenda.  Respectfully submitted, Lorna Sterrett, Secretary  THE NEXT MEETING WILL BE  FEBRUARY 9, 2013, 10:30 A.M. AT THE AMERICAN LEGION POST 27, 1195 SO. CURTIS AVENUE, FAYETTEVILLE, ARKANSAS.  Attendance at the monthly RNCIC Board meetings is required according to Article IV, Section 8.  Failure of any of the 12 elected Board members to attend four consecutive  Board meetings may result in their removal by a vote of the Board.

Latest version of official RNCIC Web site by Jake Lamkins

Jake Lamkins updated official RNCIC Web site on 13 January 2013 after 12 January 2013 annual meeting.

Mayor Lioneld Jordan, State representative Charlie Collins speak during presentation of $3,000 to Fayetteville National Cemetery fund-raising group

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RNCIC treasurer

RNCIC WEB master

Ron Butler, RNCIC president, accepts check

Regional National Cemetery Improvement Corporation to receive grant from Northwest Arkansas Economic Development District on Jan.12, 2013

Regional National Cemetery Improvement Corporation

Post Office Box 4221

Fayetteville, AR 72702

29 December 2012

Notice to All RNCIC Members:

As you may have heard, the RNCIC has been approved to receive a Grant of $3,000.00.

This Grant will be presented on 12 January 2013, just prior to our regularly scheduled January meeting. A program sheet follows that provides detail. In the event of inclement weather, the presentation be at American Legion Post 27 on Curtis Avenue a few blocks north of 15th Street in Fayetteville, at 10:00 A.M. before the regularly scheduled meeting.

Please make every effort to attend as we anticipate coverage by local media, and some ‘words of wisdom’ by all the speakers.

Thanks to all members for a great 2012 & wishing you all a Great & Happy New Year !!!

Ron

Program for the Presentation of a Project Award

From the NW Arkansas Economic Development District (NWAEDD) to the

Regional National Cemetery Improvement Corporation (RNCIC)

On January 12, 2013

0950 Assemble at the corner of South Hill Ave. & W. 11^th Street, Fayetteville. (the southwest corner of the National Cemetery)

1000 - 1005 Introductions and remarks by Ron Butler, President of RNCIC

1005 – 1010 Remarks by Charlie Collins, State Representative, 84^th District

1010 – 1015 Remarks by Mike Norton, Executive Director, NWAEDD

1015 – 1020 Remarks by Lioneld Jordan, Mayor of Fayetteville

1020 – 1025 Remarks by Gloria Bailey, Director of the Fayetteville National Cemetery

1025 – 1030 Concluding Remarks by Ron Butler

In the event of inclement weather, the ceremony will take place at American Legion Post 27, 1195 S Curtis Avenue, Fayetteville.

The Annual Meeting of the membership of the RNCIC will be held on January 12, 2013, at which time the Nominating Committee will present the names of four (4) nominees for a three-year term expiring 2015, to fill vacancies on the Board of Directors.  They are Jake Lamkins, Peggy McClain, Lorna Sterrett, and Wes Stites.  The name of Jim Glover will be presented to fill a vacancy for a two-year term expiring at the end of 2014.  An installation with the oath of office will follow. The newly installed Board of Directors will then elect Officers of the RNCIC for a term of one year for the positions of president, vice-president, secretary, and reasurer.  An installation with the oath of office will follow. Per BY-LAWS OF THE REGIONAL NATIONAL CEMETERY IMPROVEMENT CORP., January 1, 2012  --   Article III, Section 3 and Article V, Section 2 Regular meetings of the RNCIC are held at 10:30 a.m. the second Saturday of each month at the American Legion Post 27, 1195 So. Curtis Avenue, Fayetteville, AR. Lorna Sterrett, Secretary

Deirdre Susanne Shepherd pictured with her father, Aubrey James Shepherd, in video Volunteer sportlight on Fayetteville Public Television at 216 on Cox Cable and 99 on AT&T U-verse in Northwest Arkansas: Please click on headline below to go to You Tube and select full-screen view

Minutes of December 8, 2012, meeting of Regional National Cemetery Improvement Corporation

REGIONAL NATIONAL CEMETERY IMPROVEMENT CORPORATION P.O. BOX 4221 FAYETTEVILLE, ARKANSAS 72702 Minutes from the DECEMBER 8, 2012, Meeting The meeting was called to order at 10:30 a.m. by President Ron Butler. The Pledge of Allegiance was recited. Harold offered the prayer.   Board members present were: Ron Butler, Merle Williams, Harold Crivello, Lorna Sterrett, Jake Lamkins, Peggy McClain, Roger McClain, Budd Saunders and Wes Stites. Board members absent: Virginia Middleton , Aubrey Shepherd, and Beverley Swaim. Other RNCIC members present - None. Visitors present - None.   Minutes of the October meeting were presented. Peggy made the motion to accept the minutes as written, it was seconded by Roger, and the vote was unanimous. The October 31, 2012, Financial Statement was presented with an ending balance of $16,589.l9. The November 30, 2012, Financial Statement was presented with an ending balance of $18,029.04. Roger made the motion to accept the financial statements as written, it was seconded by Peggy, and the vote was unanimous. Jake made a motion to repay Ron Butler $14,500, the amount he loaned the RNCIC to purchase lots 20 & 20A. It was seconded by Peggy and the vote was unanimous.   PUBLICITY Merle reported that the Fayetteville Rotary Club voted to give their January donations from their meeting’s “glass bowl” to the RNCIC in lieu of the $1,000 requested donation. Merle also requested all contact information available for race groups, coaches, TV, radio, etc. for the 2013 5K Race. The $3,000 request as suggested by Charlie Collins for Project Money is still pending.   WEB MASTER Jake reported that in the past two months there were 306 visits to the web site. That is up in volume.   5K RACE Wes reported on a favorable 2012 Race. He suggested that we should get going earlier in 2013 for sponsorships. He also suggested the possibility of contacting the managers/owners of the neighboring Campus Crest Apartments requesting permission for parking for next year and suggest participation as runners by their college residents. 　　 OLD BUSINESS Continuing discussion of the race, it was suggested that a separate financial report of proceeds and expenditures from the race should be available for the January meeting giving the net proceeds for record each year.   In summary of the 5K Race a thank you note in the form of an Editorial was suggested to be sent to the area newspapers. Budd expressed his opinion on changing the names for the sponsorship levels. It was suggested something like Gold - Silver - Bronze replace Medal of Honor - Distinguished Service - Silver Star - Bronze Star. Ron asked that all RNCIC members prepare a Timeline for the 2013 Race with all ideas and suggestions for improving the race. This will be the main item for discussion at the January meeting. It was agreed that the race for 2013 will be held on November 9, 2013.   NEW BUSINESS The Timeline for the 2013 Race will be discussed at the January meeting. There will also be an election of board members and officers. Therefore, Ron tabled the 2012 Annual Reports from the President, Vice President, Secretary, Treasurer, Publicity, Web Master, and Special Projects (Race, etc.) until the February meeting.   The meeting was adjourned at 11:35. If members have any items to be discussed at next month’s meeting, please notify Ron Butler so they may be placed on the agenda.   Respectfully submitted, Lorna Sterrett, Secretary 　 THE NEXT MEETING WILL BE JANUARY 12, 2013, 10:30 A.M. AT THE AMERICAN LEGION POST 27, 1195 SO. CURTIS AVENUE, FAYETTEVILLE, ARKANSAS.   Attendance at the monthly RNCIC Board meetings is required according to Article IV, Section 8. Failure of any of the 12 elected Board members to attend four consecutive Board meetings may result in their removal by a vote of the Board