Minutes of December 8, 2012, meeting of Regional National Cemetery Improvement Corporation

REGIONAL NATIONAL CEMETERY IMPROVEMENT CORPORATION P.O. BOX 4221 FAYETTEVILLE, ARKANSAS 72702 Minutes from the DECEMBER 8, 2012, Meeting The meeting was called to order at 10:30 a.m. by President Ron Butler. The Pledge of Allegiance was recited. Harold offered the prayer.   Board members present were: Ron Butler, Merle Williams, Harold Crivello, Lorna Sterrett, Jake Lamkins, Peggy McClain, Roger McClain, Budd Saunders and Wes Stites. Board members absent: Virginia Middleton , Aubrey Shepherd, and Beverley Swaim. Other RNCIC members present - None. Visitors present - None.   Minutes of the October meeting were presented. Peggy made the motion to accept the minutes as written, it was seconded by Roger, and the vote was unanimous. The October 31, 2012, Financial Statement was presented with an ending balance of $16,589.l9. The November 30, 2012, Financial Statement was presented with an ending balance of $18,029.04. Roger made the motion to accept the financial statements as written, it was seconded by Peggy, and the vote was unanimous. Jake made a motion to repay Ron Butler $14,500, the amount he loaned the RNCIC to purchase lots 20 & 20A. It was seconded by Peggy and the vote was unanimous.   PUBLICITY Merle reported that the Fayetteville Rotary Club voted to give their January donations from their meeting’s “glass bowl” to the RNCIC in lieu of the $1,000 requested donation. Merle also requested all contact information available for race groups, coaches, TV, radio, etc. for the 2013 5K Race. The $3,000 request as suggested by Charlie Collins for Project Money is still pending.   WEB MASTER Jake reported that in the past two months there were 306 visits to the web site. That is up in volume.   5K RACE Wes reported on a favorable 2012 Race. He suggested that we should get going earlier in 2013 for sponsorships. He also suggested the possibility of contacting the managers/owners of the neighboring Campus Crest Apartments requesting permission for parking for next year and suggest participation as runners by their college residents. 　　 OLD BUSINESS Continuing discussion of the race, it was suggested that a separate financial report of proceeds and expenditures from the race should be available for the January meeting giving the net proceeds for record each year.   In summary of the 5K Race a thank you note in the form of an Editorial was suggested to be sent to the area newspapers. Budd expressed his opinion on changing the names for the sponsorship levels. It was suggested something like Gold - Silver - Bronze replace Medal of Honor - Distinguished Service - Silver Star - Bronze Star. Ron asked that all RNCIC members prepare a Timeline for the 2013 Race with all ideas and suggestions for improving the race. This will be the main item for discussion at the January meeting. It was agreed that the race for 2013 will be held on November 9, 2013.   NEW BUSINESS The Timeline for the 2013 Race will be discussed at the January meeting. There will also be an election of board members and officers. Therefore, Ron tabled the 2012 Annual Reports from the President, Vice President, Secretary, Treasurer, Publicity, Web Master, and Special Projects (Race, etc.) until the February meeting.   The meeting was adjourned at 11:35. If members have any items to be discussed at next month’s meeting, please notify Ron Butler so they may be placed on the agenda.   Respectfully submitted, Lorna Sterrett, Secretary 　 THE NEXT MEETING WILL BE JANUARY 12, 2013, 10:30 A.M. AT THE AMERICAN LEGION POST 27, 1195 SO. CURTIS AVENUE, FAYETTEVILLE, ARKANSAS.   Attendance at the monthly RNCIC Board meetings is required according to Article IV, Section 8. Failure of any of the 12 elected Board members to attend four consecutive Board meetings may result in their removal by a vote of the Board