Minutes of June 15, 2013, meeting of RNCIC in Fayetteville, Arkansas

REGIONAL  NATIONAL  CEMETERY  IMPROVEMENT  CORPORATION

P. O. Box 4221

FAYETTEVILLE, ARKANSAS  72702

Minutes from the June 15, 2013 Meeting

The meeting was called to order by President, Ron Butler, at 10:30 a.m.  The Pledge of Allegiance was recited.  Harold Crivello offered the prayer.

Board members present: Ron Butler, Merle Williams, Harold Crivello, Lorna Sterrett, Gary Culp, Jim Glover, Jake Lamkins, Peggy McClain, Roger McClain, Budd Saunders, Aubrey Shepherd, and Wes Stites.  Board members absent:  None.  Other RNCIC members present:  None.  Visitors present: None. 

Minutes of the May meeting were presented.  Wes made the motion to accept the minutes as written, it was seconded by Jake, and the vote was unanimous. The May 31, 2013, Financial Statement was presented with an ending balance of $20,301.33.  Peggy made the motion to accept the financial statement as written, it was seconded by Jim, and the vote was unanimous.

Publicity --  Merle’s submission of the article and picture to the newspaper regarding the $500 donation from Bo’s Project and the $500 donation from the Fayetteville Rotary Club is still pending.  It was mentioned that it would be good to also acknowledge the Pea Ridge VFW Auxiliary for its donation of $2,500 to the RNCIC.

Web Site --  Jake reported that there were 31 visits to the web site this month.  Jake maintains the web site plus two Facebook sites for the RNCIC.  He will be posting new items from Memorial Day.

OLD  BUSINESS –

Memorial Day 2013 --  Five hundred brochures were printed and passed out at the Cemetery on Memorial Day.  There was a good response from the brochure distribution.  Ron Butler was praised for being the Keynote Speaker for the ceremony.  The Program/Bulletin was dedicated to the RNCIC and names of the members were listed.

5K  Race --  Wes encouraged the group to continue soliciting the major sponsorships and to share their contacts and results with the group. 

LAND  ACQUISITION  --  There was lengthy discussion about the focus of direction for land acquisition.  Wes stressed the importance of personal contact.

DOG  RACE  --  Harold is still working on details of a possible Dachshund race next year.   He will be meeting with the person in charge of the Bella Vista dog race to get more detailed information.

NEW  BUSINESS – 

TRANSFER  OF  LAND  TO  THE  VA --   The environmental study and the survey have taken place this past week on the six lots.  It still looks favorable for the land transfer in early November in time for Veterans’ Day.

Lots 9, 9A, and 6 owned by Robert Jordan are available for sale at a revised asking price of $100,000.  After discussion Roger made the motion, it was seconded by Jim, and the vote was unanimous for Ron to contact Jeff Whitmer with Lindsey & Assoc. to begin negotiations and make an initial offer of $60,000-$70,000 for the three lots.  The house is in dire straits and would need demolition.

Jake made the motion to adjourn the meeting, it was seconded by Roger, and the meeting was closed at 11:45 a.m.  If members have suggestions for matters to be discussed at the July meeting, please notify Ron Butler at 479-445-8336 or via email.  Please don’t wait for the meeting; they need to be included in the meeting agenda.

Respectfully submitted,

Lorna Sterrett, Secretary

THE  NEXT  MEETING  WILL  BE  JULY  13, 2013,  10:30 A.M.  AT  THE  AMERICAN  LEGION  POST  27,  1195  SO.  CURTIS  AVENUE, FAYETTEVILLE,  ARKANSAS.

May 11, 2013, meeting of the RNCIC

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RNCIC meeting 10 :30 a.m. Saturday April 13, 2013

Regional National Cemetery Improvement Corporation

Post Office Box 4221

Fayetteville, Arkansas 72702

Meeting Agenda for 13 April 2013

Call to Order

Pledge of Allegiance

Invocation

Introduction of New Members & Guests

Minutes of the March 2013 Meeting

Treasurers Report

Publicity Report

Web Managers Report

Old Business

5K Run Milestone Update

Lots 9, 9A & 6 Motion  Results

Status of Goals for 2013

Other Old Business

New Business

Supplemental Grant from NW Arkansas Economic Development

Transfer of RNCIC land to Veterans Affairs

Other New Business

Cemetery fund-raising group meets at 10:30 a.m. Saturday, March 9, 2013

• RNCIC Agenda for Mar. 9‏

Actions

lornaRNCIC sterrett (lornasterrett@yahoo.com)

11:36 AM

To: Lorna Sterrett

REGIONAL NATIONAL CEMETERY IMPROVEMENT CORPORATION Post Office Box 4221 Fayetteville, AR 72702 AGENDA for 9 March 2013 Meeting 　 　 Call to Order Pledge of Allegiance Invocation Recognize New Members & Guests Minutes of January 2013 Meeting Treasurers Report Publicity Report Web Manager’s Report 　 　 OLD BUSINESS 5 KM Race - Timeline Update (See New Business) Annual Reports - Review of 2012 Reports Certification of 2012 Financial Audit The $100,000 from State of Arkansas Any Other Old Business?? 　 　 　 NEW BUSINESS Goal & Objectives for 2013 Membership - Need Volunteer Financial Posture - Chairman (Treasurer) Land Acquisition - Committee (to be appointed) 5 KM Race(On time/On Track) Assign Duties & Responsibilities 　 Marketing for 2013 - Monitor ‘Katya’s Blog’ for information 　 RNCIC Corporate Seal - Has anyone seen it? 　 Any Other New Business ?? 　 　 　 Motion to Adjourn

RNCIC members thank ARVEST for financial support

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RNCIC meeting begins at 10:30 a.m. Agenda and minutes of previous meeting below

REGIONAL NATIONAL CEMETERY IMPROVEMENT CORPORATION Post Office Box 4221 Fayetteville, AR  72702  Meeting at the American Legion Post 27, 1195 So. Curtis Ave., Fayetteville at 10:30 a.m. AGENDA for  9 February 2013 Call to Order Pledge of Allegiance  Invocation  Recognize New Members & Guests  Minutes of January 2013 Meeting  Treasurers Report  Publicity Report  Web Manager’s Report  OLD BUSINESS Fourth Annual 5 KM Race -  Timeline Update (Wes)    Annual Reports - (See Sheet)  Any Other Old Business??  NEW BUSINESS  Goals & Objectives for 2013  Membership  Financial Posture  Land Acquisition  Timeline for 2013 Veterans 5 KM Race (On time - On Track) Marketing for 2013   Any Other New Business ??  Motion to Adjourn  REGIONAL NATIONAL CEMETERY IMPROVEMENT  CORPORATION P.O. BOX 4221 FAYETTEVILLE, ARKANSAS  72702  Minutes from the JANUARY 12, 2013, Meeting  The meeting was called to order at 10:30 a.m. by President Ron Butler.  The Pledge of Allegiance was recited.  Harold offered the prayer. This meeting followed the presentation of a check for $3,000 to the RNCIC as a project award from the Northwest Arkansas Economic Development District.  The presentation took place at 10 a.m. on the most recently purchased lots 20 and 20A on the southwest corner of the Cemetery.  Board members present were:  Ron Butler, Merle Williams, Lorna Sterrett, Harold Crivello, Jake Lamkins, Aubrey Shepherd, and Wes Stites.  Board members absent:  Peggy McClain, Roger McClain, and Budd Saunders.  Other RNCIC members present – Jim Glover, Josh Sakon, and new life member, Gary Culp.  Visitors present - None.  Minutes of the December meeting were presented.  Wes made the motion to accept the minutes as written, it was seconded by Jim, and the vote was unanimous. The December 31, 2012,Financial Statement was presented with an ending balance of $6,352.51.  Jake made the motion to accept the financial statement as written, it was seconded by Aubrey, and the vote was unanimous.  The financial report from the Nov. 10, 2012, 5K Race was presented with a net profit of $9, 264.60 – the best so far.  PUBLICITY  Merle reported that he had contacted the three local TV stations and the newspaper regarding the project award presented this morning.  Merle attended the Fayetteville Rotary Club meeting in January, and will learn the amount of donations for the RNCIC in February.  Ron also spoke at the United Lutheran Church Men’s Club program in Bella Vista on Jan. 7.  WEB MASTER  Jake reported that in the past month there were 44 visits to the web site. OLD BUSINESS  5K RACE  Merle submitted a Thank You letter to the newspapers thanking the sponsors, donors, runners, and support volunteers who made the race a success. Wes reported that there were 130 runners signed up for the 2012 race not counting the ROTC group.  Ron presented a timeline for the 5th annual 5K Race to be held in Nov. 2013.  Wes will manage the timeline, and it will be discussed each month.  Wes will start by updating the race letter, sponsorship levels, and draft brochure for earlier distribution.  Jake made a motion to change the Sponsorship Levels to “Four Star **** - Three Star *** - Two Star ** - and One Star *”.  It was seconded by Harold, and the vote was unanimous.  Annual Reports from the President, Vice President, Secretary, Treasurer, Publicity, Web Master, and Special Projects (Race, etc.) will be due at the February meeting. NEW BUSINESS Ron presented the Goals & Objectives for 2013:  (1) Membership, (2) Improving financial posture, (3) Land acquisition.  Ron has submitted a letter to the owner of Lot #19, and read the response to the membership.  It remains a source of rental income for the owners, but they know that ultimately the property should be sold for Cemetery use.  The group discussed getting a written letter from the owners giving the RNCIC the first option to buy; and in the meantime we should pursue purchasing other properties to the north to expand our boundaries in that direction.  Ron will ask Peggy to prepare an updated RNCIC Property List.  Ron read a letter which he had received from Mrs. Alan Ames expressing interest in purchasing the RNCIC’s newly acquired property of Lots 20 & 20A.  It was agreed that Ron would send a reply stating that “The RNCIC Board of Directors is not interested in selling the property. Instead, it will be turned over to the Veterans Administration for National Cemetery expansion.”  Ron appointed three members – Gary Culp, Jim Glover, and Aubrey Shepherd – to conduct a year-end financial audit of the RNCIC treasurer’s records at the close of the February meeting.  Ron suggested that someone monitor a web site for non-profits, that being “KATYA’S Non-Profit Marketing Blog,” in an effort to develop marketing.  It was also reported by Ron that he has received correspondence from the IRS accepting the RNCIC as a PC (Public Charity).  The Annual Meeting was held with the election of members for the Board of Directors.  Jake presented an amended Nominating Report.  Merle made the motion to elect Jake Lamkins, Peggy McClain, Lorna Sterrett, and Wes Stites for a three year term at the end of  2015.  Jim Glover and Gary Culp were nominated to fill the terms of Virginia Middleton and Beverley Swaim both at the end of 2014.  The motion was seconded by Aubrey and the vote was unanimous. Ron installed the new members of the Board of Directors. Jake made the motion to elect the incumbents for the Officers for the 2013 Year.  They are: Ron Butler, President; Merle Williams, Vice President; Lorna Sterrett, Secretary, and Harold Crivello, Treasurer.  Aubrey seconded the motion and the vote was unanimous.  Jake read the installation for the Officers for 2013.  The meeting was adjourned at 11:55.  If members have any items to be discussed at next month’s meeting, please notify Ron Butler so they may be placed on the agenda.  Respectfully submitted, Lorna Sterrett, Secretary  THE NEXT MEETING WILL BE  FEBRUARY 9, 2013, 10:30 A.M. AT THE AMERICAN LEGION POST 27, 1195 SO. CURTIS AVENUE, FAYETTEVILLE, ARKANSAS.  Attendance at the monthly RNCIC Board meetings is required according to Article IV, Section 8.  Failure of any of the 12 elected Board members to attend four consecutive  Board meetings may result in their removal by a vote of the Board.

Latest version of official RNCIC Web site by Jake Lamkins

Jake Lamkins updated official RNCIC Web site on 13 January 2013 after 12 January 2013 annual meeting.

Mayor Lioneld Jordan, State representative Charlie Collins speak during presentation of $3,000 to Fayetteville National Cemetery fund-raising group

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RNCIC treasurer

RNCIC WEB master

Ron Butler, RNCIC president, accepts check